Streamline your contract matching

Clear, reliable, and without manual duplication of effort

Save time, gain better control, and ensure that recurring invoices are processed correctly every time.

Manually processing recurring supplier invoices is time-consuming and increases the risk of errors. With Conrab Optos’ Contract Matching module, you can eliminate manual checks, duplicate work, and uncertainty. The system automatically matches invoices against contracts in a traceable manner and in full compliance with your policies.

Whether you’re managing leases, licenses, service agreements, or other recurring costs, you’ll have access to a reliable and intelligent feature that matches invoices to contracts, posts entries according to predefined rules, and reduces the administrative burden—all automatically.

That’s why companies choose Contract Matching from Conrab Opto

Automatic invoice matching

Register the contract, set up the payment schedule, and specify how the invoices should be posted.
When an invoice is received, the system recognizes your contract number—and matches it immediately if the amount and frequency match.

Result: No manual checks, no surprises. Just pure automation.

Skip unnecessary approvals – when everything is already in order

When an invoice complies with the agreement, it does not need to be approved.
The process continues automatically, without creating a bottleneck for the finance department.

Result: Shorter lead times, less paperwork, and fewer disruptions in the workflow.

Automated and accurate journal entries

The journal entry is determined directly from the contract.
This means that the accounting is correct from the start every time.

Result: No manual corrections, no errors, no delays in bookkeeping.

Full control over all contracts

Keep all your contracts in one place with a clear overview of upcoming costs, due dates, and obligations.

Benefits:
– Reduce the risk of incorrect invoices
– Detect overcharges in a timely manner
– Improve your budgeting and planning capabilities

Seamlessly integrated with other modules in Conrab Opto

Contract matching is naturally integrated with the entire invoice workflow and your other documents.

A cohesive, stable, and scalable system with no additional administrative overhead.

Would you like to watch Contract Matching live?

Contact us and we’ll show you how easy it is to automate recurring invoices.
You’ll get to see the entire workflow, ask questions, and receive clear guidance tailored to your business.

Frequently Asked Questions About Contract Matching

What is the difference between contract matching and automatic approval?

Automatic approval saves time when an invoice needs to be approved.
Contract matching eliminates the need for approval entirely for invoices that already match the contract.

How does contract matching differ from favorite countering?

"Favorite Posting" means that the system suggests an account.
Contract matching goes a step further:
• Posting is controlled directly from the contract
• The invoice is matched against the amount and frequency
• The process is automated without human intervention

What happens if an invoice doesn't match the contract?

The system immediately stops the invoice and flags the discrepancy.
You can review, correct, or contact the supplier—before anything is posted to the books or paid out.

Can we match multiple invoice types (rent, licenses, services, etc.)?

Yes. All recurring expenses can be managed through agreements with custom rules, time periods, and account assignments.

Do we need to change our financial system?

No. Conrab integrates seamlessly with your existing financial system.
You can avoid parallel solutions and duplicate work.

Can it be integrated with other parts of Conrab?

Absolutely. You can link complaints to purchases, delivery notes, and invoices. This makes it easier to view the entire supply chain and manage related documents in one place.

How quickly can we get started?

It’s quick and easy—the system is cloud-based and simple to implement. Most companies are up and running within a few days. You don’t need to burden your IT department.

Built for your business.
Tailored to your processes.

Conrabs' case management system adapts to your workflows—whether you're handling 5 or 50 different types of cases.

Save time – connect all your systems through a single partner
Efficient processing with electronic document management
Local support, global reach
The market's most satisfied customers

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