Inköpskontroll – godkänn kostnader innan de uppstår!
Slut på ”vilda fakturor”. Varje inköp attesteras, får ett inköpsnummer och matchas automatiskt mot fakturan när den kommer.
3 Common Mistakes in Contract Management
Put an end to purchases made without approval, invoices that show up without authorization, and follow-ups that always happen after the fact.
With Conrab Optos' purchasing module, you get pre-approval, clear authorization, and full traceability—even for purchases that are never recorded as orders in your ERP system.
I de flesta organisationer hanteras vilda fakturor utanför systemstödet. Någon beställer en dator, köper fika eller skaffar en mobiltelefon utan godkännande, utan inköpsnummer och utan att ekonomi vet om det förrän fakturan landar.
The result? No basis for decision-making, difficulty tracking the budget, and an invoice processing system that has to clean up the mess afterward.
That's why companies choose Conrab Optos's Purchasing module
Approval before the purchase, not after
Any purchase that does not have a corresponding order in the ERP system is recorded and approved in Opto before it is processed. The appropriate person authorizes the purchase, the relevant supporting documentation is in place, and the decision is documented from day one.
Result: No more purchases made on one's own initiative. Expenses are approved before they are incurred.
Purchasing numbers that tie everything together
When a purchase is approved, a purchase number is generated in Opto. When the invoice is subsequently received, marked with that number, it is automatically matched, just like a regular purchase invoice.
Result: More streamlined invoice processing, fewer manual checks, and a seamless workflow from order to payment.
Control Without Complexity
Purchasing is designed for purchases that the ERP system’s purchasing modules are not suited for: goods and services without item numbers. For example: computers, phones, office supplies, or entertainment expenses. Easy to use across the entire organization, without the need for training or technical expertise.
Result: More purchases are processed through a structured workflow without being perceived as cumbersome or bureaucratic.
Real-time budget monitoring, not retrospective monitoring
Because purchases are recorded and approved before they are made, finance staff and managers get an up-to-date picture of what is about to be spent—not just what has already been recorded.
Impact: Better information for decision-making, easier prioritization, and financial management that actually keeps up.
Full traceability from request to posted invoice
Every purchase is logged, including who requested it, who approved it, what it was for, and when it took place. Everything is stored in the archive and can be searched.
Benefit: Easy to track, easy to review, and easy to present during an audit or internal review.
What do our customers say?
Companies that implement Conrab Optos's Purchasing feature often highlight:
- Tydlig kontroll över ”vilda fakturor” som tidigare skedde helt utanför systemstödet
- Smoother invoice processing when invoices can be matched directly to a purchase order number
- Fewer surprises in the invoice workflow; the finance department knows what's coming
- Simpler budget monitoring and a better basis for cost decisions
Perfect for those of you who want to:
Establish a system for pre-approval of purchases that are currently made without approval
Hantera vilda fakturor strukturerat utan att bygga om ERP eller förändra arbetssätt i onödan
Link purchases to invoices and purchase order numbers for easier matching
Give managers and the finance department a real-time overview of what is being spent and why
Reduce manual work and unnecessary exceptions in invoice processing
Would you like to see Conrab Opt's Procurement module in action?
Kontakta oss, vi visar hur ni enkelt skapar kontroll över era vilda fakturor utan att tynga organisationen med komplexa system. Du får se hela flödet, ställa frågor och få konkret vägledning utifrån er verksamhet.
It takes 30 seconds to set it up; after that, you'll save time every time a purchase needs to be approved.
Frequently Asked Questions About Conrab Optos' Purchasing Module
Inköp är byggt för alla de inköp som man inte lägger en inköpsorder på i ert ERP-system dvs allt som inte har ett artikelnummer i ert artikelregister i ERP. Det kan handla om datorer, mobiltelefoner, kontorsmaterial, representation eller andra vilda fakturor. Istället för att dessa inköp sker utan kontroll och dyker upp först när fakturan anländer, skapar Conrab Opto ett strukturerat flöde där varje köp godkänns innan det genomförs.
The approval workflow is defined based on your own rules. When someone enters a purchase request in Conrab Opto, it is automatically sent to the appropriate approver based on factors such as amount, cost center, or purchase type. The system keeps track of who needs to approve the request and sends reminders as needed. No email chains, no verbal approvals—just a clear and traceable workflow.
When a purchase is approved in Conrab Opto, a unique purchase number is generated. The invoice is marked with that number and is then automatically matched to the purchase when it is received, just like a regular purchase invoice with a PO number. This eliminates manual checks and reduces the risk of invoices being misfiled or lacking approved documentation.
No. Conrab Opto’s Procurement module is designed as a layer on top of your existing financial system and requires no changes to your ERP. We integrate Conrab Opto with your existing systems so that invoice matching works seamlessly without the need for parallel solutions or duplicate work. Most companies are up and running within a few weeks.
Since purchases are recorded and approved before they are made, the finance department and managers get an up-to-date picture of what is about to be spent—not just what has already been recorded. All purchases are logged with details of who requested them, who approved them, the amount, and the purpose. This provides a clear basis for decision-making, simplifies budget monitoring, and makes it easy to track costs during internal controls or audits.
Yes. Conrab Opto can be integrated with your business and financial systems. You’ll avoid duplicate work—all the information is linked.
The system is easy to implement, cloud-based, and requires minimal effort from the IT department. Most customers are up and running within a few days.
Built for your business.
Tailored to your processes.
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