Supplier Assessment
Get to know your suppliers well.
Are you paying too much to manage your supplier invoices?
Structured. Searchable. Automated.
Say goodbye to manual Excel spreadsheets, scattered forms, and evaluations that are never followed up on. Consolidate all supplier evaluations into a single system that is structured, searchable, and tailored specifically to your business.
Many organizations manage supplier evaluations using a mix of spreadsheets, emails, and binders. The information is difficult to compare, hard to keep up to date, and nearly impossible to track systematically.
With Conrab Opto, you get a structured and flexible solution that digitizes the entire assessment process—from sending out surveys to vendors to automatically scanning responses and archiving them—exactly the way that works best for you.
That is why companies choose Conrab Optos’ supplier assessment module
You decide, we adapt
You decide which fields to include in the assessment, which ones are required, and how the information should be structured. Do you want subfields to appear based on the selection made in a main field? That’s entirely possible. There’s no predefined system you have to adapt to—just a solution built around your process.
Result: The right information is collected for each type of supplier, every time.
Automated mailings and responses
Once the assessment is complete, a form is automatically sent to the supplier at the registered email address. When the supplier responds, the information is automatically imported into Conrab Opto and updates the fields corresponding to the document that was sent. No manual processing, no forgotten responses.
Result: A smoother process and information that is always up to date, without the need for manual work.
Approval workflow built into the process
The assessment document is sent for approval before it is finalized. This ensures that the right person has reviewed and signed the assessment before it is filed, which is an important part of a quality- and risk-assured process.
Result: Control and traceability at every step, without any extra administrative work.
Everything in the archive is searchable
Every field you choose to fill in is searchable. Find the right supplier, the right quote, or the right task in seconds, no matter how many suppliers are in the system.
Benefit: No more searching through folders and emails. Your assessment history is always just a click away.
Documents and attachments all in one place
If there are supporting documents for a supplier—such as certifications, audit reports, or contracts—these can be added as attachments directly to the assessment. Everything is in one place; nothing is left out.
Result: No more documents going missing or being stored in the wrong place.
Communication saved in the right place
All comments, questions, and answers related to an assessment are saved directly in the case file, not in the inbox. This means that the entire conversation between colleagues is always available alongside the document, regardless of who follows up later.
Benefit: No more searching through email threads. The right information is right where it belongs in the assessment.
Why choose Conrab Opto?
We have over 30 years of experience digitizing business processes for medium-sized companies in the private sector. Our supplier assessment module is:
- Easy to get started with
- Flexible enough to adapt to your internal processes and criteria
- Scalable and seamlessly integrated with other modules in Conrab Opto
- Cloud-based and GDPR-compliant
Perfect for those of you who want to:
- Replace Excel spreadsheets and manual forms with a digital workflow
- Tailor the evaluation criteria to your business and supplier categories
- Automate the sending and processing of supplier responses
- Maintain a complete history and ensure searchability for all completed assessments
- Ensure that assessments are properly approved and documented
What do our customers say?
Companies that implement the supplier assessment module often highlight:
- Significantly less time spent on manually processing forms and responses
- Consistent assessments that can actually be compared
- Supplier responses that are entered directly into the system, without intermediaries
- A clear history that facilitates follow-up and renegotiation
Would you like to see the supplier evaluation in real time?
Contact us, and we’ll show you how easy it is to structure your supplier evaluation in a way that actually works. You’ll get to see the entire process, ask questions, and receive concrete guidance tailored to your business.
It takes just 30 seconds to contact us; the rest of the time is saved every time a supplier needs to be evaluated.
Frequently Asked Questions About Supplier Evaluation
Yes, absolutely. You decide which fields to include in the assessment and which ones to make mandatory. The system adapts to you, not the other way around.
Yes. For example, if you want a specific supplier category to trigger additional questions or fields, you can configure that. This ensures that the assessment is relevant and tailored to each supplier without being unnecessarily long for everyone.
When you click "Submit Evaluation," a form is automatically sent to the email address registered for the supplier. The supplier fills out and returns the document, after which Conrab Opto automatically imports the responses and updates the relevant fields in the system.
Yes, the document is sent for approval as part of the process. This ensures that the assessment is reviewed and approved by the appropriate person before it is filed.
Yes. You can attach documents to each evaluation—such as ISO certificates, audit reports, or contracts. Everything is stored in one place and easily accessible directly in the supplier’s file in the archive.
All fields are searchable. This means you can quickly filter and find the right supplier or review based on any information you choose—whether it’s category, review date, results, or a custom field you’ve created yourself.
Absolutely. The module is a natural part of the Conrab Optos platform and works seamlessly with other modules, such as supplier onboarding. This creates a cohesive workflow—from onboarding to ongoing assessment—without unnecessary duplication of effort.
Built for your business.
Tailored to your processes.
Conrabs' case management system adapts to your workflows—whether you're handling 5 or 50 different types of cases.
- Save time – connect all your systems through a single partner
- Efficient processing with electronic document management
- Local support, global reach
- The market's most satisfied customers
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