Streamline order confirmation processing
Gain full control of your purchasing process right from the start
Are you paying too much to manage your supplier invoices?
Avoid errors, lost emails, and manual duplication of work
With Conrab Optos’ automated order confirmation module, you gain control, traceability, and structure the moment the confirmation is received.
Manually processing order confirmations creates unnecessary problems in the procurement process. Lost emails, delivery errors, and costly discrepancies that are discovered too late—all of this results in extra work for the finance and procurement departments.
Conrab Opto Order Confirmations digitize and automate the process, eliminating risks and giving you a complete overview from purchase order to final invoice.
What do you get with our solution?
Automated order processing
Confirmations from suppliers are received automatically—via email, file transfer, or API—and matched against your purchase order in real time. Everything happens in the background, without any manual data entry.
Immediate alerts in case of deviations
The system alerts you immediately if something is wrong: incorrect quantity, price, or delivery date. You’ll be notified before the problem turns into a cost.
All information in one place
All confirmations are logged digitally. This provides you with full traceability, simplifies follow-up, and ensures security in both purchasing and financial management.
Why choose Conrab Opto?
We have over 30 years of experience in digitizing financial processes for medium-sized companies in the private sector.
Our order confirmation module is:
- Easy to get started with
- Fully integrable with your existing procurement or business system
- Scalable, flexible, and GDPR-compliant
- Cloud-based with minimal IT operational burden
Results you can count on
Less manual intervention and fewer errors
Shorter lead times in the purchasing and invoicing process
Better supplier relationships thanks to clear communication
A clear increase in internal controls and compliance
Time saved for the finance and purchasing department
Easy tracking of automation levels and progress
See how it works in practice
Contact us to find out how you can digitize order confirmations in just a few clicks. We’ll show you how it works, answer your questions, and tailor the solution to your daily operations.
Frequently Asked Questions About Digital Order Confirmations
A digital order confirmation is a confirmation from the supplier that is received and processed automatically by a system—without any manual intervention. It is matched against your purchase order, making it easy to identify discrepancies in, for example, quantity, price, or delivery date.
The system imports incoming order confirmations via email, file, or integration. The data is then automatically matched against the current purchase order. If anything is incorrect—such as the wrong price, the wrong item, or the delivery date—you’ll receive a notification immediately.
This module is best suited for medium-sized companies that handle a large volume of purchases and want to reduce manual tasks, the risk of errors, and lead times. Typical users include manufacturing companies, wholesalers, and companies in the construction, technology, or service sectors.
Yes. Conrab Optos’ solution is designed to integrate seamlessly with business systems, procurement systems, or ERP systems via API, file import, or direct connection. We tailor the integration to your specific needs.
In most cases, implementation can be completed in a few days. The module is cloud-based and requires minimal effort from your IT department. We’ll assist with onboarding and training.
Yes. Our platform is cloud-based, GDPR-compliant, and supports SSO, Active Directory, and modern security protocols. All data is processed in accordance with the highest security standards.
The system can be configured to flag missing confirmations. You will receive a notification if a supplier has not sent a confirmation within a certain time frame, allowing you to follow up immediately.
Unlike many other systems, Conrab Opto is easy to use, flexible, and designed with real users in mind—not just technology. We are also a Swedish provider with over 30 years of experience in digital transformation for finance and procurement departments.
Absolutely. We offer a personalized demo where you can see how the system works in practice. You can also access a test environment if you’d like to try it out yourself.
Built for your business.
Tailored to your processes.
Conrabs' case management system adapts to your workflows—whether you're handling 5 or 50 different types of cases.
- Save time – connect all your systems through a single partner
- Efficient processing with electronic document management
- Local support, global reach
- The market's most satisfied customers
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