Sleep soundly with the right invoice workflow

“We highly recommend them to anyone who wants to keep things organized and streamline their invoicing process.”

Since 2006, Sova has relied on Conrab Opto for its invoice processing. When they upgraded to version 6 in 2019, the workflow changed completely—from time-consuming manual processes to a streamlined, automated workflow that saves time every day.

The Challenge

As Sweden’s largest retail chain specializing in high-quality beds and accessories, Sova handles large volumes of invoices. Every invoice must reach the right person, be approved according to the correct spending limits, and be matched to the correct order. The old way of working required a great deal of manual verification, and there was always a risk that someone would be overlooked in the approval process.

The Solution

When Sova upgraded to version 6, we worked together to build a customized system that fits their business perfectly. Using data interpretation, automatic registration, and automatic approval, we created an intelligent workflow where:

Invoices are automatically sent to the right people

All required approvers are included according to predetermined rules

Order confirmations and purchase invoices are automatically matched

Purchase invoices and overhead invoices are handled differently

The correct information is entered into the ERP system

We spent a great deal of time understanding exactly how Sova wanted the matching of purchase invoices to work. It wasn’t just about getting the system to work—it had to work exactly as they wanted it to, and it had to simplify their reconciliation processes going forward.

The result

Today, Sova saves a tremendous amount of time. No one needs to remember who is responsible for approving which invoices or what spending limits apply. The system handles it automatically. The risk of errors is minimized.