Electronic Invoice Processing
A smarter way to work, starting today
Peppol Import – The Future of Receiving E-Invoices
With Conrab Opto, you get a modern, automated invoice management system that makes your work faster, more secure, and significantly more controlled.
Less manual work. Fewer errors. An invoice workflow that runs smoothly.
When you let the system handle the heavy lifting, you free up time for what actually creates value—not for chasing down invoices, correcting errors, or searching for information in your inbox.
Conrab Opto combines digital invoice processing with a user-friendly interface and powerful automation, making it easy to get started and scale as your business grows.
What is electronic invoice processing (EFH)?
Electronic invoice processing (EFH) means that the entire process—from receipt to approval and payment—is handled digitally and automatically.
That means:
- no manual entries
- fewer errors and shorter lead times
- better control and traceability
- a more organized and predictable invoicing process
The system handles every step: it imports invoices, processes them, routes them to the right person, supports automatic posting and approval, and ensures that everything is digitally archived with full searchability.
The result?
A stable, efficient, and comprehensive invoice management solution that saves time, reduces costs, and strengthens your financial control.
Seamless integration with your accounting system
Conrab Opto integrates seamlessly with your existing financial system. All key components
– Vendor master data, chart of accounts, currencies, and other metadata – are automatically synchronized.
This means:
- no duplication of effort
- always up-to-date data
- Accurate bookkeeping without manual input
- fast and secure implementation
Once an invoice is approved in Conrab, it is forwarded directly to the financial system.
A complete, automated workflow—from receipt to payment—without any friction.
An invoice management system with clear benefits
With Conrab Optos' supplier invoice module, you get:
- a faster and more reliable invoice flow
- full control over status and deviations
- fewer manual tasks
- shorter lead times
- reliable automation that saves time and money
All invoices are collected in one place, nothing gets lost, and payments are made on time.
This results in lower costs, less stress, and a more predictable process.
How automatic invoice processing works
The system automatically processes all invoices through the workflow
Whether it's a:
- e-invoice
- PDF invoice
- scanned paper invoice
Automation takes place at:
- header level and row level
- matching against purchase orders
- automatic posting
- automatic approval
Only invoices with discrepancies are forwarded for manual processing.
The rest is handled automatically—just as modern automated invoice processing should work.
Complete overview and real-time control
The dashboard gives you answers right away:
- What needs to be addressed today?
- Where are the bottlenecks?
- Which invoices are about to be late?
- What is the level of automation?
Digital invoice processing offers a completely new way to manage processes: data-driven, predictable, and transparent.
Proactive issue management – before it becomes a problem
The system responds proactively:
- warnings
- notifications
- reminders
- escalations
The right person gets the right information at the right time—so nothing falls through the cracks.
Accurate matching – peace of mind with every payment
With 3-way matching, the invoice is checked against:
- purchase order
- submission
- agreed prices and quantities
When everything is in order, the invoice is automatically sent for payment. You only pay for what you need—at the right price.
Benefits of Conrab Optos' Invoice Management System
Handles invoices in all formats
Automatic interpretation at the sentence and line level
Automatic matching (2-way/3-way)
Automatic registration, account distribution and certification
Advanced flow control
Automatic reminders and escalations
Reports & Real-Time Statistics
Credit Monitoring and System Notifications
Supplier Ratings & Supplier Profiles
Frequently Asked Questions About Invoice Management Systems
Electronic invoice processing, or EIP, is a digital workflow in which the entire process for supplier invoices is managed within a single system—from receipt and interpretation to posting, approval, and payment.
EIP reduces manual work, improves data quality, and makes the invoice process faster, more secure, and easier to track.
Automated invoice processing means that invoices are handled automatically throughout the entire workflow. The system interprets the invoice’s content, matches it to purchase orders, suggests account assignments, and forwards it for approval—all without any manual intervention.
Only invoices with discrepancies are sent to a user, making the process both faster and more cost-effective.
Automation allows invoices to move more quickly through the workflow, ensures approvals are processed on time, and enables proactive handling of discrepancies.
This frees up time for the finance department, reduces manual intervention, and creates a more predictable cash flow.
Yes. Small and medium-sized businesses often benefit the most—since even a few manual steps can quickly become costly and time-consuming.
A digital invoicing workflow reduces administrative tasks, increases control, and makes the work less dependent on individual employees.
Digital invoice processing offers:
- lower costs over time
- fewer errors and less risk
- higher level of automation
- better decision-making support through reports and statistics
- a more stable and scalable P2P process
This provides a future-proof solution that grows with your business.
Built for your business.
Tailored to your processes.
Conrabs' case management system adapts to your workflows—whether you're handling 5 or 50 different types of cases.
- Save time – connect all your systems through a single partner
- Efficient processing with electronic document management
- Local support, global reach
- The market's most satisfied customers
Want to know more?
