Managing paper invoices can be both time-consuming and space-consuming. Invoice scanning converts your physical invoices into digital form, simplifying storage and searchability. This step towards digitalization is crucial for businesses that want to reduce manual handling and increase productivity, and the process of managing invoices becomes more streamlined. Our system automatically recognizes and extracts key information from each document, ensuring that data is recorded correctly without human intervention.
After scanning, automated processes take over. They ensure that each supplier invoice quickly gets to the right person for approval, speeding up the entire payment process. Our invoice scanning guarantees not only speed but also precision. The system performs thorough checks against purchase orders and goods received to ensure that payments are only made for verified transactions. If something deviates from normal, such as a discrepancy in price or quantity, our system identifies this immediately. You receive prompt notifications so that any errors can be corrected in time, avoiding delays and extra costs.
Streamline with invoice scanning
Scan All Invoices
Our invoice scanning service converts invoices into digital files with high precision. Regardless of the format, every invoice is quickly available digitally, reducing the need for manual handling and minimizing the chance of input errors.
Immediate distribution for quick certification
With automated invoice scanning, invoices reach the right person without delay for faster authorization and payment. This streamlining allows the finance department to concentrate on more important matters.
Invoice control and matching
Our technology ensures that each scanned invoice matches the associated purchase order and delivery. This detailed control process ensures that only verified transactions result in payment, eliminating the risk of irregularities and saving money.
Automated data management and coding
After scanning and verification, our system automatically handles the data and posting of invoices. This means each invoice is quickly and accurately posted to your accounting system, saving time and reducing the risk of human error. This smooth process ensures that your financial documentation is always up-to-date and accurate.
Overview and control
Our advanced system keeps a close eye on every step of the invoice process. Any discrepancies are communicated directly to the relevant staff, keeping you protected from unexpected costs.
Nine benefits of the Conrab Opto module
for supplier invoices
Handles invoices in all formats
Automatic interpretation at header and line level
Automatic matching at header and row level
Automatic registration, account distribution and certification
Advanced flow control capabilities
Automatic reminders and escalations
Reports and statistics
Credit monitoring and system notifications
Supplier certificate, supplier cards
Frequently asked questions
What is invoice scanning?
Invoice scanning is the process of converting paper invoices into digital formats. This is usually done using scanners and advanced software that can read and convert the scanned information into digital data that can be processed and archived electronically.
How does invoice scanning improve the efficiency of invoice processing?
Invoice scanning reduces the need for manual data entry, saving time and minimizing the risk of errors. It also allows invoices to be processed and approved more quickly to ensure timely payment.
Can invoice scanning be integrated with existing accounting systems?
Yes, most modern invoice scanning systems are designed to smoothly integrate with a wide range of financial and business systems, allowing data to be transferred directly to your financial system without any manual steps.
Is invoice scanning secure?
Yes, invoice scanning is secure. Moreover, the digitization of invoices reduces the risk of physically lost or damaged documents.
What types of businesses can benefit from invoice scanning?
Invoice scanning is useful for all types of businesses, from small businesses to large enterprises, and is particularly valuable for organizations that handle a large volume of invoices. It helps streamline financial processes and makes invoice management more efficient.
Conrab Opto can be integrated with all known business systems.
