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Handling supplier invoices

We automate your entire supplier invoice management.

It usually only takes a few seconds for an invoice to be received and processed in Conrab Opto — without any human intervention. All the regulations and controls according to your set-up are then confirmed.
The investment pays off quickly, often with a payback period of less than six months.

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An automated process with Conrab Opto

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Import

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Registration

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Matching

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Account

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Attestation

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Transfer

Receive the invoice

  • We handle all formats such as swisspeace, finvoice, B2B, Edifact and others.
  • Invoice scanning can be outsourced - we have the contacts.
  • Paper and PDF are interpreted with self-learning interpreting engines. Both main data, article rows and fees can be interpreted.
  • Translations are done when importing to Conrab Opto. An interpreted telephone number is translated to both the correct person and account distribution.

Registration

  • Registration is done entirely automatically. You only handle exceptions.
  • All information is validated against your records in the business and financial system.
  • No maintenance in Conrab Opto, you maintain everything where you always have. (Suppliers, currencies, fees, chart of accounts, tolerance rules and more).

Accounting and certification

  • Via the favourites in Conrab Opto, account distribution is completely automatically.
  • Account distribution is ensured to be in line with the set rules in the financial system.
  • Via rules, invoices containing certain account distribution can be sent for additional certification, such as representation.
  • Via regulations, certification takes place with automation, based on amount, person and frequency of invoice.
  • Link to underlying contracts, purchases and complaints.

Matching

  • Conrab Opto compares the invoice with the purchase and shows what is wrong if the tolerance checks are exceeded.
  • At the supplier level, you choose whether you want to use master matching or 3-way matching at the row level.
  • Invoices that comply with the set regulations flow through the system completely automatically.

Monitoring

  • The finance department works in a monitoring function where all discrepancies are handled.
  • Possibility to put invoices under investigation or send invoice complaints to the supplier.
  • Automatic reminder to users.
  • Automatic escalation if necessary.
  • Automatic reports to users.

In a nutshell

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Handles invoices in all formats
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Automatic interpretation at header and row level
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Automatic matching at header and row level
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Automatic registration, account distribution and certification
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Advanced flow control capabilities
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Automatic reminders and escalations
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Reports and statistics
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Credit monitoring
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System messages
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Supplier certificate, supplier cards

Want to know more? We'll be happy to tell you how we can optimise your document and case management.

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