It usually only takes a few seconds for an invoice to be received and processed in Conrab Opto — without any human intervention. All the regulations and controls according to your set-up are then confirmed.
The investment pays off quickly, often with a payback period of less than six months.
Handling supplier invoices
We automate your entire supplier invoice management.
Receive the invoice
- We handle all formats such as swisspeace, finvoice, B2B, Edifact and others.
- Invoice scanning can be outsourced - we have the contacts.
- Paper and PDF are interpreted with self-learning interpreting engines. Both main data, article rows and fees can be interpreted.
- Translations are done when importing to Conrab Opto. An interpreted telephone number is translated to both the correct person and account distribution.
Registration
- Registration is done entirely automatically. You only handle exceptions.
- All information is validated against your records in the business and financial system.
- No maintenance in Conrab Opto, you maintain everything where you always have. (Suppliers, currencies, fees, chart of accounts, tolerance rules and more).
Accounting and certification
- Via the favourites in Conrab Opto, account distribution is completely automatically.
- Account distribution is ensured to be in line with the set rules in the financial system.
- Via rules, invoices containing certain account distribution can be sent for additional certification, such as representation.
- Via regulations, certification takes place with automation, based on amount, person and frequency of invoice.
- Link to underlying contracts, purchases and complaints.
Matching
- Conrab Opto compares the invoice with the purchase and shows what is wrong if the tolerance checks are exceeded.
- At the supplier level, you choose whether you want to use master matching or 3-way matching at the row level.
- Invoices that comply with the set regulations flow through the system completely automatically.
Monitoring
- The finance department works in a monitoring function where all discrepancies are handled.
- Possibility to put invoices under investigation or send invoice complaints to the supplier.
- Automatic reminder to users.
- Automatic escalation if necessary.
- Automatic reports to users.
In a nutshell
Handles invoices in all formats
Automatic interpretation at header and row level
Automatic matching at header and row level
Automatic registration, account distribution and certification
Advanced flow control capabilities
Automatic reminders and escalations
Reports and statistics
Credit monitoring
System messages
Supplier certificate, supplier cards