The future of invoice management is here! With Conrab Opto, you automate the management of supplier invoices, giving you full control, streamlining workflows and minimizing the need for manual work. Discover how a modern electronic invoice management (EIM) solution can improve your processes and bring tangible efficiency gains to your business.
What is electronic invoice processing (EIF)?
Electronic invoice processing (EIP) is an efficient process to digitize and automate the processing of invoices. EFH converts paper invoices into digital formats, allowing for smoother processing, secure approval and fast payment. At the same time, invoices are archived digitally for easy access and full searchability. By reducing manual work and increasing accuracy in processing, electronic invoice management contributes to improved efficiency and profitability - a solution that is in line with Conrab Opto's commitment to customized and sustainable document processes.
Integration between invoicing and financial systems
Conrab is fully integrated with your current financial system, which means that every action you perform in Conrab is automatically synchronized with your financial system without the need for manual intervention. In addition, we automatically import the necessary settings from your financial system, such as the supplier register, chart of accounts and currencies, in order to smoothly post invoices. Once an invoice has been processed in Conrab, it is transferred directly to the financial system for payment.
Invoice management system with many advantages
- Automates the entire invoice flow, from receipt to payment.
- Improves efficiency and reduces manual work.
- Integrates seamlessly with your financial system.
Unprecedented ease of use
Our invoice management system is designed for digital efficiency, enabling seamless management of all types of invoices. Whether they are e-invoices or paper invoices converted to digital files, the system handles them with ease. This simplifies workflows and saves time by minimizing manual efforts.
Automation
Automatic invoice management means that all invoices can be handled automatically throughout the flow. Information on the invoice is captured at header and line level regardless of whether the format is e-invoice (EDI), pdf or a scanned paper invoice The invoice is automatically matched against the purchase order in your business system provided that the quantity and price are within the tolerances you have set. Only if there are discrepancies is the invoice sent to a user for processing.
Precision in invoice matching
With a 3-way match, our electronic invoice management system ensures that each invoice is thoroughly checked against the corresponding purchase order and delivery received. This rigorous approach ensures that only those invoices that meet all criteria are paid.
Full overview and control
Electronic invoice management gives you a complete overview and control of your invoice management in real time. Dynamic reports show what needs to be prioritized right now and also what needs to be improved to avoid bottlenecks and increase the efficiency of your invoice flow.
Active deviation management
Our electronic invoice management system is attentive and responsive to anomalies. Alerts and messages are proactively sent to the right users to minimize the risk of errors or delays in the invoice flow. This keeps your payment process free of unnecessary obstacles so that you can always pay your invoices on time.
Nine benefits of the Conrab Opto module
for supplier invoices
Handles invoices in all formats
Automatic interpretation at header and line level
Automatic matching at header and row level
Automatic registration, account distribution and certification
Advanced flow control capabilities
Automatic reminders and escalations
Reports and statistics
Credit monitoring and system notifications
Supplier certificate, supplier cards
Frequently asked questions
What is electronic invoice management?
Electronic invoice management is a digital process that automates the receipt, processing and payment of supplier invoices. It reduces the need for manual work and increases accuracy and traceability in the management of invoices.
How does electronic invoice management improve efficiency?
By automating routine tasks such as data entry and invoice matching, electronic invoice management saves time and reduces the risk of errors. This leads to a faster turnaround time from invoice receipt to payment.
Can electronic invoice management be integrated with other financial systems?
Yes, most electronic invoice management systems are designed to integrate smoothly with existing financial systems, ensuring a seamless flow of information.
Is electronic invoice management secure?
Absolutely. Electronic invoice management often uses advanced security protocols and encryption to protect sensitive financial information and maintain data confidentiality.
What are the long-term benefits of switching to an electronic invoice management system?
Apart from immediate time savings and reduced administrative costs, the long-term benefits include better financial visibility, improved control over spending, increased compliance and stronger supplier relationships.
Conrab Opto can be integrated with all known business systems.
