Electronic invoice management

A smarter way to manage invoices - today! With Conrab Opto, you're stepping into the future of invoice management. By automating the management of supplier invoices, you not only gain increased control and more efficient workflows - you also free up time by minimizing manual steps.

The system is developed with a focus on both user-friendliness and powerful functionality, making it easy to use while streamlining the entire invoice process.

Discover how a modern electronic invoice processing (EIP) solution can bring tangible improvements to your business. Benefits include reduced risk of error and fraud, lower costs and standardized processes - everything you need for more seamless, secure and profitable processing.

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What is electronic invoice processing (EIF)?

Electronic invoice processing, or EFH, is a modern, digital solution that streamlines the entire invoice processing process - from receipt to approval and payment. By digitizing and automating each step, it eliminates the need for manual intervention, reducing the risk of errors, saving time and strengthening financial control.

EFH converts paper invoices into digital format, enabling smoother processing, secure approval flows and faster payments. The system archives invoices digitally, which means you get easy access, full searchability and a more organized invoice flow.

In addition to increasing efficiency, EFH helps to reduce administrative costs, improve regulatory compliance and provide better visibility of cash flow. It enables companies to identify areas for improvement and make data-driven decisions that strengthen their overall business.

Seamless integration between invoicing and financial systems

Conrab is fully integrated with your existing financial system - meaning that every step you take in Conrab is automatically reflected in the financial system, without you having to do anything manually. The result is faster workflows, less administration and a more efficient invoice process.

All necessary settings - such as accounts payable, chart of accounts and currencies - are synchronized directly from your financial system, ensuring accurate accounting and a smooth start-up. The system takes care of tasks that would otherwise require manual handling, freeing up time and resources for more value-adding work.

Once an invoice has been processed and approved in Conrab, it is automatically transferred to the financial system for further processing and payment. This gives you a comprehensive, automated flow that contributes to both control and cost savings.

An invoice management system with clear benefits

With Conrab's digital solution for supplier invoices, you get faster, safer and more controlled processing - from receipt to payment. By automating the entire process, the manual workload is minimized, freeing up time and improving efficiency at every stage.

The system ensures that no invoices are lost and that payments are made on time - eliminating the risk of reminder fees and cash flow disruptions. From the moment the invoice is received, recorded and approved until it is paid, everything happens in an efficient and traceable digital flow.

Thanks to the seamless integration with your financial system, all information is automatically synchronized, allowing you to always work with up-to-date data without duplication. The result? A more streamlined invoicing process with lower costs and greater control.

How automatic invoice management works:

Import

Registration

Matching

Account

Attestation

Transfer

Monitoring

Unprecedented ease of use

Our invoice management system is designed for digital efficiency, enabling seamless management of all types of invoices. Whether they are e-invoices or paper invoices converted to digital files, the system handles them with ease. This simplifies workflows and saves time by minimizing manual efforts.

Automation

Automatic invoice management means that all invoices can be handled automatically throughout the flow. Information on the invoice is captured at header and line level regardless of whether the format is e-invoice (EDI), pdf or a scanned paper invoice The invoice is automatically matched against the purchase order in your business system provided that the quantity and price are within the tolerances you have set. Only if there are discrepancies is the invoice sent to a user for processing.

Precision in invoice matching

With a 3-way match, our electronic invoice management system ensures that each invoice is thoroughly checked against the corresponding purchase order and delivery received. This rigorous approach ensures that only those invoices that meet all criteria are paid.

Full overview and control

Electronic invoice management gives you a complete overview and control of your invoice management in real time. Dynamic reports show what needs to be prioritized right now and also what needs to be improved to avoid bottlenecks and increase the efficiency of your invoice flow.

Active deviation management

Our electronic invoice management system is attentive and responsive to anomalies. Alerts and messages are proactively sent to the right users to minimize the risk of errors or delays in the invoice flow. This keeps your payment process free of unnecessary obstacles so that you can always pay your invoices on time.