Dormy is Sweden's leading golf retailer with twelve stores from Malmö to Sundsvall and a rapidly growing e-commerce business. Their manual invoicing routines were time-consuming and could potentially bring uncertainty to the management. In 2015, Conrab Opto's solution for purchase invoices was implemented and gradually also cost invoices and all supplier invoices started to be managed in the system.
More secure invoice management that saves time
Before Dormy started working with Conrab Opto, all invoices were handled manually by the finance department. With department stores across the country and a growing e-commerce business, they received around 30,000 invoices per year, all of which were manually entered directly into the ERP system and sent out manually for approval, a process that was very time-consuming. Manual processing can also bring uncertainty; accounting errors can easily occur due to manual errors, invoices can get lost or stuck in the flow which can lead to missed payments, reminder fees and poorer relationships with suppliers.
In 2015, the collaboration started with the implementation of Conrab Opto's solution for purchase invoices. Gradually, some cost invoices started to be managed in the system and today Conrab Opto is used for all supplier invoice management. The system is also used to manage contracts. Contracts are registered and stored in the system and a simple overview of the contracts is provided in a searchable archive. When a contract is about to expire or needs to be renegotiated, an automatic reminder is sent to the responsible person.
In 2021, Dormy updated to version 6, which has brought a further boost with a clear and user-friendly interface that is easy to administer. The new version is covered by several new smart features to further facilitate efficiency efforts.
Dormy also sees clear quality benefits from automated invoice management. Less manual handling reduces the risk of errors and increases the accuracy of accounting. They get a completely different control and overview of supplier invoices and can follow the invoices in the flow at all times.
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""The big advantage of Conrab Opto is of course all the time we save, which we can now spend on other things. Our buyers only have to deal with discrepancies and the finance department can focus on monitoring and control instead of manual recording. Despite strong growth in recent years and an increased inflow of invoices, with Conrab Opto's help we can now manage our supplier invoices with fewer staff than before. With the help of purchase matching, we can catch errors on invoices and deliveries faster and set clearer requirements for our suppliers."
""Another advantage of Conrab Opto is that we have been able to tailor the programme to suit our specific needs and ways of working. Conrab Opto also interacts seamlessly with our Pyramid ERP system."